Purchasing Agent
The Purchasing Agent Serves as the first line of contact for medical staff and customers regarding procured items. Incumbent provides clerical support and coordination to approving officials and administrators. Incumbent answers telephones and refers calls to appropriate staff. Incumbent also uses departmental software to produce printouts for logistic and medical staff and establishes office files and record systems. Incumbent utilizes a variety of automated systems to enter, update, revise, sort, and calculate data; monitor purchase requests; process receipts; and monitor active and delinquent invoices. Develops reports and spreadsheets, obtains, organizes, files and retrieves reports for briefing and presentation purposes. Duties include but are not limited to:
Provides administration and oversight on orders and services. Represents the VA in discussions with vendors/contractors to obtain agreement on micro purchases and vendor/contractor compliance. Performs work in support of general management and/or program analysis function in which knowledge of the purpose, operation, methodology and techniques characteristic of specific management/program analysis functions is required. Coordinates with the using services representatives regarding sources of supplies and acceptable substitutions when the standard items are in short supply or unavailable from the normal source of supply. Applies conventional practices to solve any problems in the procurement transaction. When significant problems are encountered or deviations are required, develops recommended alternatives or solutions prior to completion of the procurement action for supervisory review. Provides excellent customer service to medical staff, customers, vendors , and contractors and resolves issues in an expeditious manner to ensure requests and bills are processed in a timely and accurate manner. Resolves minor disputes and informal complaints among medical staff and customers and refer formal complaints to the immediate supervisor. Work schedule:
Monday through Friday, 8:
00 a.m. - 4:
30 p.m. Schedule may vary as deemed necessary to meet the needs of the Veterans and the Medical Center. Position Description Title/PD#:
Purchasing Agent99896-A Financial Disclosure Report:
Not Required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/16/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-5 position you must have served 52 weeks at the GS-4. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-4 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
include but are not limited to knowledge of solicitation or purchasing methods, that would be acquired through extended training or experience. Knowledge of purchase card regulations and policies, socioeconomic goals, and priority sources of supply.Skill in analyzing descriptions that have unique aspects and many critical characteristics to identify problem areas. Knowledge of price analysis techniques. Knowledge of variouS acquisition clauses. Become familiar with item or service sufficient to discuss requirements and questions with vendors. Education:
To qualify based on education for this grade level you must possess four (4) years of successfully completed education above high school leading to a bachelor's degree. This education must have been obtained in an accredited business or technical school, junior college, college or university for which high school graduation or the equivalent is the normal prerequisite. One year of full-time undergraduate study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business or technical school. (TRANSCRIPT REQUIRED) Applicants may substitute education for the required experience. Combination:
Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond You will be rated on the following Competencies for this position:
Customer ServiceDecision MakingManages and Organizes InformationManages ResourcesReasoningTechnical Competence Knowledge of simplified purchasing procedures to ensure compliance with federal procurement policies and procedures. Ability to identify priority sources of supply to purchase supplies, equipment, or services to meet service program requirements using a government purchase card. Ability to determine price reasonableness based on market research to ensure the government is getting the best value on procurements. Oral and written communications with a variety of professional and administrative staff within VA and vendor representatives. Proficient use of Microsoft applications, web based applications, VISTA, and functional Logistics applications to schedule meetings, prepare reports, and organize electronic and hard copy files and documents. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
Estimated Salary: $20 to $28 per hour based on qualifications.
Provides administration and oversight on orders and services. Represents the VA in discussions with vendors/contractors to obtain agreement on micro purchases and vendor/contractor compliance. Performs work in support of general management and/or program analysis function in which knowledge of the purpose, operation, methodology and techniques characteristic of specific management/program analysis functions is required. Coordinates with the using services representatives regarding sources of supplies and acceptable substitutions when the standard items are in short supply or unavailable from the normal source of supply. Applies conventional practices to solve any problems in the procurement transaction. When significant problems are encountered or deviations are required, develops recommended alternatives or solutions prior to completion of the procurement action for supervisory review. Provides excellent customer service to medical staff, customers, vendors , and contractors and resolves issues in an expeditious manner to ensure requests and bills are processed in a timely and accurate manner. Resolves minor disputes and informal complaints among medical staff and customers and refer formal complaints to the immediate supervisor. Work schedule:
Monday through Friday, 8:
00 a.m. - 4:
30 p.m. Schedule may vary as deemed necessary to meet the needs of the Veterans and the Medical Center. Position Description Title/PD#:
Purchasing Agent99896-A Financial Disclosure Report:
Not Required To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 11/16/2020. Time-In-Grade Requirement:
Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-5 position you must have served 52 weeks at the GS-4. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Note:
Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below:
Specialized
Experience:
You must have one year of specialized experience equivalent to at least the next lower grade GS-4 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
include but are not limited to knowledge of solicitation or purchasing methods, that would be acquired through extended training or experience. Knowledge of purchase card regulations and policies, socioeconomic goals, and priority sources of supply.Skill in analyzing descriptions that have unique aspects and many critical characteristics to identify problem areas. Knowledge of price analysis techniques. Knowledge of variouS acquisition clauses. Become familiar with item or service sufficient to discuss requirements and questions with vendors. Education:
To qualify based on education for this grade level you must possess four (4) years of successfully completed education above high school leading to a bachelor's degree. This education must have been obtained in an accredited business or technical school, junior college, college or university for which high school graduation or the equivalent is the normal prerequisite. One year of full-time undergraduate study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business or technical school. (TRANSCRIPT REQUIRED) Applicants may substitute education for the required experience. Combination:
Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond You will be rated on the following Competencies for this position:
Customer ServiceDecision MakingManages and Organizes InformationManages ResourcesReasoningTechnical Competence Knowledge of simplified purchasing procedures to ensure compliance with federal procurement policies and procedures. Ability to identify priority sources of supply to purchase supplies, equipment, or services to meet service program requirements using a government purchase card. Ability to determine price reasonableness based on market research to ensure the government is getting the best value on procurements. Oral and written communications with a variety of professional and administrative staff within VA and vendor representatives. Proficient use of Microsoft applications, web based applications, VISTA, and functional Logistics applications to schedule meetings, prepare reports, and organize electronic and hard copy files and documents. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note:
A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
- Department:
1105 Purchasing - Salary Range:
$38,921 to $50,598 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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