EXECUTIVE II, option H7 1385200
Agency:
Department of Human Services
Closing Date/Time:
06/02/2021
Salary:
$5100.00-$7661.00/Monthly
Job Type:
Salaried Full Time
County:
Cook
Number of Vacancies:
1
Plan/BU:
RC062
Collective Bargaining Agreement language applies to this requisition:
We are currently transitioning away from a paper application process to an electronic application process. This position has not been transitioned. Please follow the directions below when applying to this position.
DO NOT APPLY ONLINE
DO NOT CLICK THE APPLY BUTTON
CMS100/B Employment Application and all applicable documentation should be submitted to the Agency contact listed below.
Posting Identification # 10-90-2272-28786
Position Overview
Under general direction of the Division of Family & Community Services (DFCS) Assistant Director, serves as DFCS Program Policy Advisor. Directs and executes statewide policies and procedures for DFCS program offices. Directs and executes research studies and analysis of DFCS policies and procedures. Organizes and executes DFCS program offices' goals and objectives. Identifies DFCS program offices' training needs to direct and execute virtual training opportunities. Confers with the DFCS Assistant Director on the integration of the DFCS program offices' activities to resolve administrative problems, thereby improving services for consumers statewide. Directs interactions with internal and external entities to resolve DFCS related issues. Directs and analyzes data elements for use in monitoring and analyzing routine and ad hoc DFCS programs. Directs the development of related high-level written ad hoc and routine reports using Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Access, and Project Management Tools). Travels statewide with overnight stays in the performance of duties. Serves as a working supervise to lower level staff.
Job Responsibilities
35% 1. Serves as DFCS Program Policy Advisor. Directs and executes statewide policies and procedures for the Family Wellness, Early Childhood, Community and Positive Youth Development, Adult Services and Basic Supports, Welcoming Centers for Refugees and Immigrant Services, and Workforce Development program offices. Directs and executes research studies and analysis of DFCS policies and procedures to promote state-of-the-art service delivery. Directs and executes high-level management analysis of existing onsite and/or desk reviews of DFCS programs in order to generate written reports, which include performance trends/patterns and administrative issues, and/or service outputs (i.e., program function improvements, accomplishments, and/or service delivery gaps). Directs and executes DFCS program offices' goals and objectives with designed time frames for implementation to facilitate effective and efficient program functions and implementation. Directs and analyzes data elements for use in monitoring and analyzing routine and ad hoc DFCS programs. Directs the development of related high-level written ad hoc and routine reports for Illinois Department of Human Services (IDHS) and DFCS executive management using Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Access, and Project Management Tools). Travels statewide with overnight stays.
25% 2. Identifies DFCS program offices' training needs in order to direct and execute virtual training opportunities for these offices as it relates to state and federal requirements, which include, but are not limited to fiscal management, personnel management, budget analysis and preparation, program development, and public relations. Represents the DFCS Assistant Director at IDHS workgroup meetings to align DFCS operations on an intra-agency basis as it relates to IDHS and Grant Accountability and Transparency Act (GATA) policies, procedures, and guidelines. Directs and executes the design and implementation of the DFCS Assistant Director's SharePoint site.
20% 3. Serves as a working supervisor.
15% 4. Confers with the DFCS Assistant Director on the integration of the DFCS program offices' activities to resolve administrative problems, thereby improving services for Illinois residents, statewide. Directs interactions with internal and external entities to resolve DFCS-related issues in a timely and professional manner, which require development and implementation of action plan(s). Directs and executes related, high- level PowerPoint presentations and/or written reports for executive IDHS and DFCS management. Directs and executes standardized report formats for DFCS program offices to enter and display consistent data for analysis.
5% 5. Performs other duties or tasks as required or assigned, which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
1. Requires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in business or public administration.
2. Requires two years of responsible administrative experience in a public or business organization.
Knowledge, Skills, and Abilities
- Requires ability to develop and manage a supportive agency program.
- Requires ability to analyze administrative problems and adopt an effective course of action.
- Requires ability to develop, install and evaluate new and revised methods, procedures, and performance standards.
- Requires ability to develop complex written reports and PowerPoint presentations using Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Access, and Project Management Tools).
- Prefers experience and knowledge regarding SharePoint features.
Employment Conditions
- Requires the ability to travel statewide with overnight stays.
Work Hours:
8:
30 am- 5:
00 pm- Monday- Friday
Work Location:
FCS Assistant Director's Office
401 S. Clinton Street, Chicago, IL 60607
Agency Contact:
:
DHS.HiringUnit@illinois.gov
HR Contact:
Krista.buss@illinois.gov
Job Function:
Administration/Management
CANDIDATES MUST SUBMIT A SEPERATE BID FORM (as applicable) AND CMS-100/B FOR EACH POSTED VACANCY APPLIED FOR.
DHS Mission Statement - IDHS serves families in need all across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
APPLICATION INSTRUCTIONS
DO NOT APPLY ONLINE.
Please submit application via email to:
TO APPLY:
SEND BID FORM AND CMS100/B TO DHS.HiringUnit@illinois.gov
Current State Employees:
- Seeking a Promotion Submit an Official Position Vacancy Bid Form and CMS-100B Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
- Older versions of the CMS-100B will not be graded or returned to applicants.
- Failure to complete and submit the new CMS-100B(version dated 9/2020 or after) will result in your application being rejected.
- Seeking a Transfer Submit an Official Position Vacancy Bid Form, Transfer Request, and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
- A separate Bid form and Application is required for each Posting Identification#/Job Requisition ID # or your bid will be rejected.
- Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.
- Seeking a Reduction - Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
- A separate Bid form and Application is required for each Posting Identification#/Job Requisiton ID # or your bid will be rejected.
- Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.
Former State Employees:
- Submit an Official Position Vacancy Bid Form and CMS-100 Employment Application (version dated 9/2020 or after) to the Agency Contact address listed above.
- A separate Bid form and Application is required for each Posting Identification#/Job Requistion ID # or your bid will be rejected.
- Failure to complete and submit the new CMS-100 (version dated 9/2020 or after) will result in your application being rejected.
Non-State Employees:
- Submit a CMS-100 Employment Application (version dated 9/2020 or after)and official college transcripts(Where applicable) to the Agency Contact address listed above.
- Documentation is required for each Posting/Bid ID or your application(s)will be rejected.
- Failure to complete and submit the new CMS-100 version (dated 9/2020 or after) will result in your application being rejected.
Estimated Salary: $20 to $28 per hour based on qualifications.
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